The AI employee for school admissions
Every call answered.
Every text replied.
Every family welcomed.
Nova OS answers your school's phone, responds to texts in seconds, and chats with families on your website — 24/7. Your team sees everything and jumps in when it matters.
7-day free trial · No credit card required · Live in days
<0s
Average response time
0%
Inquiry capture rate
0/7
Coverage — nights, weekends, summer
0 days
From setup to live
Every Channel Covered
Phone. Text. Web. All Nova.
One AI employee handles every way families reach your school — with the same warmth, knowledge, and speed.
Voice Calls
Nova answers with a warm, natural voice. Books tours, answers questions, and routes urgent calls to your team — instantly.
Text Messages
A parent texts at 10 PM. Nova responds in seconds — warm, helpful, and personalized. No parent waits until Monday.
Website Chat
Embed Nova on your website. Families browsing at midnight get instant answers about programs, tuition, and tours.
Texting That Actually Works
Parents text. Nova responds in seconds.
SMS is how modern families communicate. Nova OS responds to every text instantly with warm, personalized messages — answers questions, books tours, and keeps your team in the loop. Staff can even text Nova from their phone to check on families or trigger follow-ups.
Hi, we just moved to the area and are looking at schools for our son. He'd be in 2nd grade.
Welcome to the neighborhood! We'd love to tell you about our 2nd grade program. What's your son's name? I can share some details and set up a campus visit. 😊
His name is Max. We're interested in outdoor learning.
Max would love it here! Our Lower School spends 40% of the day outdoors. Want to come see it in action? I have openings Thursday and Friday morning for a tour.
Thursday works! 10am?
You're all set! Tour booked for Thursday at 10 AM. I'll send a reminder the day before. See you and Max then! 🎉
Sunday, 10:14 PM → Tour booked in 90 seconds
“Hi, I'm calling about kindergarten for my daughter. We're new to the area.”
“Welcome! I'd love to tell you about our kindergarten. What's your daughter's name? And is she turning 5 this year?”
“Sophia, she turns 5 in June. We're also wondering about financial aid.”
“Sophia's a great age for our program! We do offer need-based financial aid — would you like to come tour the campus and meet our admissions director? I can book you in this week.”
AI Voice That Families Trust
A real conversation, not a phone tree.
Nova answers your school's phone with a warm, natural voice. It knows your programs, tuition, and policies — and has real conversations, not scripted responses. When a family needs a human, Nova transfers with full context.
Inquiry → Enrollment
No family falls through the cracks.
A family calls Monday, texts Wednesday, chats on your website Friday. Nova OS connects every touchpoint into one complete picture — and flags families who are going cold before your team has to ask.
Family Journey
The Patel FamilyPhone inquiry — interested in K program
Feb 10
SMS: asked about tuition and financial aid
Feb 12
Tour scheduled for Feb 19 at 10am
Feb 14
Web chat: dietary needs question for lunch
Feb 15
Tour completed — very excited about campus
Feb 17
Contacts
📞 💬 🌐
Stage
TouredNext Step
Follow-up call
Good morning! What happened over the weekend?
Good morning! Since Friday: 3 new families inquired, the Patel family confirmed their tour for Wednesday, and I answered 2 late-night texts about your spring program. All caught up! ☀️
Send the new families info about our open house Saturday
Done! Sent personalized texts to all 3 families about the Open House on Feb 22. Each message mentions their child's grade and includes RSVP details. ✓
Built for Your Team
Your team's favorite coworker.
Staff text Nova from their phone to get morning briefings, check on families, or trigger outreach. No app to download, no dashboard required. Jump into any conversation from the dashboard when you want to — Nova hands off with full context.
Complete Transparency
See everything. Control everything.
Every conversation, every action, every decision Nova makes is visible in real time. The daily briefing surfaces what matters before anyone asks. Your team stays in control — always.
Good morning, Sarah
Maplewood Academy · Tue, Feb 17
What can I help with?
Recent Activity
Nova Copilot
InternalHow many new families this week?
9:12 AM
Nova
This week you have 4 new families: the Patels, Chens, Garcias, and Thompsons. 2 have tours scheduled, 2 are awaiting follow-up.
9:12 AM
Send the ones without tours info about our open house Saturday
9:13 AM
Nova
Done! I sent a personalized text to the Garcia and Thompson families about the Feb 22 Open House. Both messages mention their child's grade level and include RSVP info. ✓
9:13 AM
Family Pipeline
20 families · Updated just now12
Interested
5
Visiting
3
Welcomed
The Martinez Family
Tour Thu 10am · Grade 3
The Chen Family
Arts program · Grade 5
The Patel Family
New inquiry — K program
The Garcia Family
Follow-up sent · Open House RSVP
The Thompson Family
Follow-up sent · Open House RSVP
Knowledge Center
Nova answers families using these documents. Upload your school's info and policies.
2025-26 Family Handbook
14 sections indexed
Tuition & Financial Aid Guide
8 sections indexed
Admissions FAQ
6 sections indexed
After-School Programs
4 sections indexed
Campus Map & Directions
2 sections indexed
Setup
Live in days, not months.
Teach Nova your school
Upload your handbook, tuition guide, and FAQs. Nova learns your school — and only answers from what you've provided. No hallucinations, ever.
Get your dedicated number
Your school gets its own phone number for calls and texts. Families save it as a contact with your school's name and logo.
Nova starts working
Families get instant responses. Tours get booked. Your team gets organized summaries and jumps in when they want to.
No IT team required. No training. No data migration. Nova OS works alongside your existing tools.
Simple Pricing
Less than a day of admin salary. Per month.
No per-student fees. No per-seat fees. One platform, one price, unlimited families.
Platform + your first AI employee
No credit card required · Cancel anytime
$89/mo for Nova OS + $24/mo for Admissions AI Employee. Everything included.
“78% of families enroll at the first school that responds to their inquiry.”
— Independent School Management (ISM) Research
Nova OS makes sure your school is always first.
Questions
Is Nova OS replacing our admissions team?
Not at all — Nova OS is your team's partner, not their replacement. It handles the repetitive work (after-hours calls, follow-up texts, organizing inquiries) so your team can focus on campus tours, parent conversations, and the human moments that actually drive enrollment.
What if Nova OS gives wrong information?
Nova OS only answers from your school's uploaded documents. It doesn't make things up — ever. When it can't find an answer, it says so honestly and loops in your team. Every conversation is visible in your dashboard.
Do families know they're talking to AI?
Yes, always. Nova introduces itself by name. Families respond positively — they care about getting fast, helpful answers, and they appreciate that your school responds at 10 PM on a Sunday.
How does it handle emergencies or sensitive situations?
Nova recognizes emergencies, complaints, and sensitive topics and routes them to your team immediately. It's COPPA-aware — if a student calls directly, Nova connects them with a staff member instead of collecting any personal information.
Can our staff take over a conversation?
Absolutely. One click in the dashboard and your staff is in the conversation. They see the full history and can respond directly to the family. Nova steps back automatically.
How long does setup take?
Most schools are live within a few days. Upload your documents, we configure your dedicated phone number, and Nova starts helping. No IT department needed, no training required.
What about our existing phone number?
Nova OS provides a dedicated number for your school. You can forward your existing line to it, add it to your website, or use it alongside your current number. Families automatically save it as a contact with your school's name.
Does it work with our existing tools?
Nova OS syncs with Google Calendar for tour scheduling and works alongside your current email, phone, and enrollment systems. Nothing changes for your team — it just gets easier.
Stop losing families to slow responses.
Nova OS answers every call, replies to every text, and welcomes every family — so your team never misses one again.
7-day free trial · No credit card required · Live in days